How to Sync Purchase Orders With QuickBooks Online

Turn on one-way or two-way purchase order sync between FieldPulse and QuickBooks Online, and see which PO fields map where.

Who uses this: Admins request and configure the purchase order sync. Availability: Requires the customer’s own QuickBooks Online subscription and an active QuickBooks Online integration — available in the United States, Canada, and Australia.

The purchase order sync sends your FieldPulse purchase orders to QuickBooks Online, either one-way or two-way. Once it’s on, the sync is triggered by every newly created and updated purchase order — the PO’s status does not trigger it.

Overview

The purchase order sync is a separate, opt-in part of the QuickBooks Online integration that you request from the FieldPulse team. It can run one-way (FieldPulse → QuickBooks Online) or two-way, and it fires whenever a purchase order is created or updated. This page covers turning it on and how each purchase order field maps into QuickBooks Online.

Before you begin

• Have the main QuickBooks Online integration connected first. See How to Sync With QuickBooks Online.

Turn on the purchase order sync

1. Request the sync. Contact the FieldPulse team through in-app chat or at [e-mail] to initiate your purchase order sync.

2. Confirm the direction. Let the team know whether you want a one-way (FieldPulse → QuickBooks Online) or two-way sync.

Once enabled, the sync runs automatically on every purchase order created or updated — no manual step per PO.

Purchase order field mapping

The table below shows which FieldPulse purchase order fields sync and where they appear in QuickBooks Online. A field that is not listed does not sync.

FieldPulse field	QuickBooks Online field
Purchase Order Number	Document Number
Supplier Name	Vendor
Supplier Email	Email
Status = Ordered	Purchase Order Date
Address	Shipping Address
Line Item Title	Product/Service
Description	Description
Quantity	Quantity
Unit Cost	Rate
Total (per line item)	Amount
Created At Date	Created Time
Updated At Date	Last Updated Time
Order Title	Memo
Subtotal	Subtotal
Total	Total
Instructions	Your Message to Vendor

How FieldPulse PO statuses map

Every FieldPulse purchase order status maps to either Open or Closed in QuickBooks Online.

Maps to Open in QuickBooks Online	Maps to Closed in QuickBooks Online
Compose, Draft, Ordered, Pending, En Route, Ready for Pickup, Partially Received, Issue	Received, Completed, Canceled

Related articles

• QuickBooks Online Overview

• How to Sync With QuickBooks Online

• How to Manage QuickBooks Online After Syncing

Your purchase order sync is working when a purchase order you create or update in FieldPulse appears in QuickBooks Online with its number, vendor, and line items mapped as shown above.