Reece maX Integration Credit Notes (ANZ)

Reece maX Integration Credit Notes (ANZ)

Reece ANZ Credit Notes are displayed and impact Job and Project costing. Previously, Reece credit notes were imported and shown as supplier invoices, making it hard to distinguish returns and accurately track costs. With this update, FieldPulse now gives you clear visibility into Reece credit notes and automatically adjusts your Job and Project cost summaries accordingly.

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What is a Reece Credit Note?

A Reece credit note is issued by Reece when you return items to one of their branches. This document includes details of the credited items and references the original supplier invoice they came from.

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What’s New in FieldPulse?

Reece Credit Notes will now appear in a dedicated Reece Credit Notes tab for improved visibility and tracking.

You’ll find this tab in the following places:

• Sales > Purchase Orders > Reece Credit Notes tab

• Supplier Invoices – Each supplier invoice will include a Reece Credit Notes subtab

• Jobs and Projects – If linked to a supplier invoice, they’ll show a Reece Credit Notes subtab

• Invoices – Any invoice connected to a job or project with a credited supplier invoice will also display a Reece Credit Notes subtab

The Reece Credit Notes tab will display each credited item individually, making it easy to track returned products and understand their impact on Job or Project costs. Please note that these Reece credit notes are not editable and are shown for visibility only.

Here’s a breakdown of the information shown for each item in the Reece Credit Notes tab:

• Item Name

  • The name of the returned product, exactly as listed on your original supplier invoice.

  • Example: Ardent LF Brass Hex Socket 15mm

• SKU (Reece Product Code)

  • Reece’s unique product code for the item.

  • Example: 9800378
    ​

• Quantity

  • The number of units returned.

  • Example: 4.00
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• Price (ex. tax)

  • Unit price before GST.

  • Example: $3.82
    ​

• Tax

  • GST amount credited for the item.

  • Example: $1.53
    ​

• Total Price

  • Full credited amount including GST.

  • Example: $16.81
    ​

• Credited Date

  • The date the credit note was issued by Reece.

  • Example: 20/02/2025
    ​

• Credit Note Adjustment No.

  • The reference number for the credit note, used to match it with Reece records (Located in the top right of Credit Note PDF).

  • Example: 824117122
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• Related Supplier Invoice (Reece Number)

  • The Reece invoice this credit note is tied to.

  • Example: 466312657
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• Related Supplier Invoice (FieldPulse # & Link)

  • The matching supplier invoice in FieldPulse, with a clickable link.

  • Example: #XXXX
    ​

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How will FieldPulse automatically connect a credit note to its related job or project?

Your Reece credit notes include the original supplier invoice number.

FieldPulse uses this to automatically link the credit note to any job or project connected to that supplier invoice.

If you reference a FieldPulse Job or Project when placing a Reece order—whether through FieldPulse, the ReeceMax Web or Mobile App, or in-branch—the supplier invoice will automatically link to that record. If any items from that supplier invoice are later credited, those credits will also appear on the job or project the original supplier invoice is linked to, under the new Reece Credit Note subtab on the Job or Project record.

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How to Link a FieldPulse Job to a Reece Order for Automatic Job Sync

Do not include a ’#’ in front of the job number!

In FieldPulse, create a Purchase Order and enter the related FieldPulse Job # in the ‘Supplier Order Number’ field.

In the ReecemaX website, when placing an order, enter the related FieldPulse Job # in the ‘ Order Number’ field.

Note*: Reece orders take up to 24 hours to appear in FieldPulse as a supplier invoice or credit note.*

In the ReecemaX Mobile APP, when placing an order, enter the related FieldPulse Job # in the ‘ Order Number’ field.

Note*: Reece orders take up to 24 hours to appear in FieldPulse as a supplier invoice or credit note.*

At a Reece branch, let the Reece team member know you’d like to link the order to a FieldPulse job. Simply provide the FieldPulse Job Number, and they’ll enter it into the appropriate field in their checkout system.

Note*: Reece orders take up to 24 hours to appear in FieldPulse as a supplier invoice or credit note.*

If you’re not using automatic job linking, you can still manually connect a supplier invoice to a job at any time by going to the supplier invoice, selecting Actions > Connect to Job or Project. Once linked, any credited items from that invoice will also display under the job or project.

If a supplier invoice is linked to the wrong job, you can update the job connection at any time. When you change the linked job, both the supplier invoice and any credited items from that invoice will move to the new job.

1. Unlink the current job first.

2. Then connect to the new/replacement job.

If you choose not to link it to any job or project, the supplier invoice and related Reece credit notes won’t appear under a specific job or project but will still be visible in the Supplier Invoice and Reece Credit Notes subtabs under Sales > Purchase Orders.

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How This Impacts Job & Project Costs

FieldPulse now recalculates costs by subtracting credit note values from total purchase order expenses.

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Video Tutorial

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Have additional questions?

Contact us at [e-mail] or use the chat feature in the bottom right corner of your screen.

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